3.2.3 Neighborhood Meeting
A. At least one neighborhood meeting shall be held according to Planning Department procedures for any application indicated as requiring a neighborhood meeting as specified per this section.
B. The purpose of the neighborhood meeting shall be to begin engagement with the neighborhood about the nature of the proposed land use and development features, explain the site plan if any, solicit comments, and establish an engagement plan with the neighborhood to be undertaken throughout the application submittal and review process. This requirement shall not mean that all residents and stakeholders are required to attend such a meeting.
C. Mailed Notice
The applicant shall provide notice to each owner of record of any land located within 600 feet of the subject property by first class mail at least 10 days prior to the date of the neighborhood meeting.
Commentary: It is also recommended that the same notice, either by email or first class mail, be provided to any applicable neighborhood organization, homeowners’ association, or similar neighborhood community organization.
D. The neighborhood meeting notice shall include at a minimum the following:
1. The applicant’s name and telephone number;
2. The street address of the site with an identification map;
3. A clear explanation of what the applicant is proposing; and
4. The date, time, and location of the meeting.
E. The Planning Director or designee may develop administrative regulations setting forth guidelines pertaining to any additional requirements for the conduct of the meeting. Such guidelines shall be subject to review by the Joint City-County Planning Committee.